Covid 19 - Check Point Reports

Delegated Authority Check Point Report Week Ending 18th October 2020

1. INTRODUCTION

The purpose of this ‘Check Point Report’ is to provide information to fellow Councillors, where the Chair or Vice-Chair have used their delegated authority following the recent amendments to the Parish Council’s Financial Regulations and any exception reports.

2. NOTABLE ITEMS

There were no notable items this week.

3. AUTHORITIES GRANTED

The following financial authorisations have been approved, since the previous Check Point Report:

(i) 16/10/2020 Wages £2002.24

4. PLANNING APPLICATIONS

4.1 Applications Pending a Response from the Parish Council

No applications were received this week.

It has been agreed within the Parish Council that submissions of its response to the consultations won’t be posted until the day before the cut-off date, so that the Parish Council’s Planning Committee may consider any residents observations made either directly to the Parish Council or ‘posted’ on Dorset Council’s planning portal.

4.2 Applications that the Parish Council has recently Responded to

Responses were sent on the following applications:

• WD/D/20/001849 Little Foxley, The Street – Erection of extension. The Parish Council has no objections to this application for a small, single storey extension extending the height/form of an arm of an existing house.

• WD/D/20/001907 Land West of Brackendale, Axminster Road – Erection of 2 dwellings (Variation of condition 1 of planning approval WD/D/20/000494 – Plans list). The Parish Council has no objections to this application which is an amendment to a condition of an approved application.

• WD/D/20/001902 Land to the rear of Alicia Cottage, The Street – Demolition of the rear detached pitch roof garage & erection of 1no. dwelling. The Parish Council objects to this application as although a smaller property, many of the original objections still remain.

The ridge height is below the adjoining Park House albeit still a bit higher than the existing garage. The street elevation does however show the ridge height against Apple Tree Cottage as still considerably higher.

In line with the draft Neighbourhood Plan for Charmouth, clarification would be required as to whether surface water is to drain into the mains and how the provision of 2 car parking spaces for, and site separation of, Alicia Cottage is to be achieved.

Although it is an improved application it remains crammed onto a small site and currently will exacerbate the existing parking problems.

Please visit Dorset Council’s web site for full details of the Parish Council’s responses

(https://planning.dorset.gov.uk/online-applications/).

4.3 Decisions Regarding Planning Applications

No decision notices received.

Peter Noel
Judith Sheppard                                                                                        20 October 2020

Delegated Authority Check Point Report Week Ending 11th October 2020

1. INTRODUCTION

The purpose of this ‘Check Point Report’ is to provide information to fellow Councillors, where the Chair or Vice-Chair have used their delegated authority following the recent amendments to the Parish Council’s Financial Regulations and any exception reports.

2. NOTABLE ITEMS

£336.55 was withdrawn from the Covid Volunteers Fund for the purchase of sanitiser etc for local halls etc.

DC Cabinet approved the Dog related PSPO including the amendment relating to Charmouth Beaches namely that East Beach be the unrestricted beach and West Beach incur the restrictions between 1 May-30 September. Official confirmation from DC is awaited.

Organisation continues for a scaled down Remembrance Day parade/service at the War Memorial to incorporate the 2 minute silence at 11am as it looks increasingly unlikely that a Church Service will not be held this year.

3. AUTHORITIES GRANTED

The following financial authorisations have been approved, since the previous Check Point Report:

(i) 09/10/2020 Wages £2002.24

(ii) 05/10/2020 Street Poppies Appeal £150.00

(iii) 07/10/2020 N J Clarke Publications (tide tables ad) £130.00

(iv) 06/10/2020 Transfer of precept to Santander Dep Ac £44464.00

4. PLANNING APPLICATIONS

4.1 Applications Pending a Response from the Parish Council

No applications were received this week.

It has been agreed within the Parish Council that submissions of its response to the consultations won’t be posted until the day before the cut-off date, so that the Parish Council’s Planning Committee may consider any residents observations made either directly to the Parish Council or ‘posted’ on Dorset Council’s planning portal.

4.2 Applications that the Parish Council has recently Responded to

No responses have been sent.

Please visit Dorset Council’s web site for full details of the Parish Council’s responses (https://planning.dorset.gov.uk/online-applications/).

4.3 Decisions Regarding Planning Applications

No decision notices received.

Peter Noel
Judith Sheppard                                                                                          12 October 2020

Delegated Authority Check Point Report Week Ending 4th October 2020

1. INTRODUCTION

The purpose of this ‘Check Point Report’ is to provide information to fellow Councillors, where the Chair or Vice-Chair have used their delegated authority following the recent amendments to the Parish Council’s Financial Regulations and any exception reports.

2. NOTABLE ITEMS

Filming permission was given to the BBC for filming a fossil hunting walk with Phil from CHCC for a new property programme. No fees were charged as this is deemed as promoting Charmouth.

Peter Noel and Lisa Tuck held a “catch up” Zoom meeting with the Covid Volunteers (Jo Seaman, Mike Seaman and Melanie Harvey) and the distribution of future leaflets by the Council is to be investigated. The idea of a more encompassing emergency plan was discussed too and Jo Seaman is to create a first draft for discussion at a future Council meeting.

Following a webinar on the planning White Paper, the slides were circulated by Daryl Turner and a briefing note for Town and Parish Councils is expected to follow.

3. AUTHORITIES GRANTED

The following financial authorisations have been approved, since the previous Check Point Report:

(i) 02/10/2020 Wages £2253.42

(ii) 28/09/2020 Travel Expenses (D Humphrey) £46.80

4. PLANNING APPLICATIONS

4.1 Applications Pending a Response from the Parish Council

No applications were received this week.

It has been agreed within the Parish Council that submissions of its response to the consultations won’t be posted until the day before the cut-off date, so that the Parish Council’s Planning Committee may consider any residents observations made either directly to the Parish Council or ‘posted’ on Dorset Council’s planning portal.

4.2 Applications that the Parish Council has recently Responded to

No responses have been sent.

Please visit Dorset Council’s web site for full details of the Parish Council’s responses (https://planning.dorset.gov.uk/online-applications/).

4.3 Decisions Regarding Planning Applications

Application No. WD/D/20/001247 Lilliput, The Street – Renew and raise single storey rear flat roof, installation of new French doors to rear elevation and renew decking to entire garden area – Approved.

Peter Noel
Judith Sheppard                                                                                       12 October 2020

Delegated Authority Check Point Report Week Ending 27th September 2020

1. INTRODUCTION

The purpose of this ‘Check Point Report’ is to provide information to fellow Councillors, where the Chair or Vice-Chair have used their delegated authority following the recent amendments to the Parish Council’s Financial Regulations and any exception reports.

2. NOTABLE ITEMS

All notable items/decisions were reported/authorised at the virtual Council meeting held on Tuesday 22nd September.

3. AUTHORITIES GRANTED

The following financial authorisations have been approved, since the previous Check Point Report:

(i) 25/09/2020 Wages (book signed) £1922.40

4. PLANNING APPLICATIONS

4.1 Applications Pending a Response from the Parish Council

Application No. WD/D/20/001849 Little Foxley, The Street – Erection of extension.

Application No. WD/D/20/001902 Land to the Rear of Alicia Cottage, The Street – Demolition of the rear detached pitch roof garage & erection of 1no. dwelling.

Application No. WD/D/20/001907 Land West of Brackendale, Axminster Road – Erect of 2 dwellings (Variation of condition 1 of planning approval WD/D/20/000494 – Plans list).

It has been agreed within the Parish Council that submissions of its response to the consultations won’t be posted until the day before the cut-off date, so that the Parish Council’s Planning Committee may consider any residents observations made either directly to the Parish Council or ‘posted’ on Dorset Council’s planning portal.

4.2 Applications that the Parish Council has recently Responded to

No response have been sent.

Please visit Dorset Council’s web site for full details of the Parish Council’s responses (https://planning.dorset.gov.uk/online-applications/).

4.3 Decisions Regarding Planning Applications

No decision notices received.

Peter Noel
Judith Sheppard                                                                                  28th September 2020
.

.

.

Delegated Authority Check Point Report Week Ending 20th September 2020


1. INTRODUCTION 

The purpose of this ‘Check Point Report’ is to provide information to fellow Councillors, where the Chair or Vice-Chair have used their delegated authority following the recent amendments to the Parish Council’s Financial Regulations and any exception reports.

2. NOTABLE ITEMS  

There were no notable items this week.

3. AUTHORITIES GRANTED

The following financial authorisations have been approved, since the previous Check Point Report:

(i) 15/09/2020 Wages (book signed by JS/MS) £1909.60
(ii) 18/09/2020 Supplier Payments £3613.13 (BACS 3361.45)

4. PLANNING APPLICATIONS

4.1 Applications Pending a Response from the Parish Council

No new applications received this week.

It has been agreed within the Parish Council that submissions of its response to the consultations won’t be posted until the day before the cut-off date, so that the Parish Council’s Planning Committee may consider any residents observations made either directly to the Parish Council or ‘posted’ on Dorset Council’s planning portal.

4.2 Applications that the Parish Council has recently Responded to

No responses were sent this week.

Please visit Dorset Council’s web site for full details of the Parish Council’s responses (https://planning.dorset.gov.uk/online-applications/).

4.3 Decisions Regarding Planning Applications

No new decisions were received this week.

Peter Noel
Judith Sheppard                                                                                        22nd September2020

.

.

.

Delegated Authority Check Point Report Week Ending 13th September 2020

1. INTRODUCTION

The purpose of this ‘Check Point Report’ is to provide information to fellow Councillors, where the Chair or Vice-Chair have used their delegated authority following the recent amendments to the Parish Council’s Financial Regulations and any exception reports.

2. NOTABLE ITEMS

A grant has been received from Dorset Council from the Covid Discretionary Grant Fund of £5547.16.

3. AUTHORITIES GRANTED

The following financial authorisations have been approved, since the previous Check Point Report:

(i) 08/09/2020 Wages £1909.60

(ii) 08/09/2020 Suzuki MOT requirement work £273.67

4. PLANNING APPLICATIONS

4.1 Applications Pending a Response from the Parish Council

No new applications received this week.

It has been agreed within the Parish Council that submissions of its response to the consultations won’t be posted until the day before the cut-off date, so that the Parish Council’s Planning Committee may consider any residents observations made either directly to the Parish Council or ‘posted’ on Dorset Council’s planning portal.

4.2 Applications that the Parish Council has recently Responded to

Application No. WD/D/20/001681 Robins, Gardenside – Demolish conservatory and erect single storey extension; remove rear dormer window & construct new dormer window; demolish chimney stack; convert garage to habitable accommodation; change windows throughout dwelling - In line with the comments made on the previous application (WD/D/20/001578), the Parish Council has no objections to the current application.

Please visit Dorset Council’s web site for full details of the Parish Council’s responses (https://planning.dorset.gov.uk/online-applications/).

4.3 Decisions Regarding Planning Applications

Application No. WD/D/20/000331 The Elms, St Andrews Drive – Change of use of ground floor from Therapy Centre (Class D1) to mixed use to include Classes B1a (office), A2 (Financial and professional services) and D1 (non-residential institutions) - Approved.

Peter Noel
Judith Sheppard                                                                                       15th September2020

.

.

Delegated Authority Check Point Report Week Ending 6th September 2020

1. INTRODUCTION

The purpose of this ‘Check Point Report’ is to provide information to fellow Councillors, where the Chair or Vice-Chair have used their delegated authority following the recent amendments to the Parish Council’s Financial Regulations and any exception reports.

2. NOTABLE ITEMS

Amazingly no notable items this week!

3. AUTHORITIES GRANTED

The following financial authorisations have been approved, since the previous Check Point Report:

(i) 02/09/2020 Suzuki tyres x 3 for MOT £122.01

(ii) 02/09/2020 Suzuki windscreen (excess) £75.00

4. PLANNING APPLICATIONS

4.1 Applications Pending a Response from the Parish Council

No new applications received this week.

It has been agreed within the Parish Council that submissions of its response to the consultations won’t be posted until the day before the cut-off date, so that the Parish Council’s Planning Committee may consider any residents observations made either directly to the Parish Council or ‘posted’ on Dorset Council’s planning portal.

4.2 Applications that the Parish Council has recently Responded to

No responses have been sent.

Please visit Dorset Council’s web site for full details of the Parish Council’s responses (https://planning.dorset.gov.uk/online-applications/).

4.3 Decisions Regarding Planning Applications

No decision notices received.

Peter Noel
Judith Sheppard                                                                                 10th September2020

Delegated Authority Check Point Report Week Ending 30th August 2020

1. INTRODUCTION

The purpose of this ‘Check Point Report’ is to provide information to fellow Councillors, where the Chair or Vice-Chair have used their delegated authority following the recent amendments to the Parish Council’s Financial Regulations and any exception reports.

2. NOTABLE ITEMS

The Covid Volunteers have applied for and received a further grant of £500 from Dorset Community Fund.

Following the diary of courses recently circulated from DAPTC, Cllr Katie Moore has been booked on the three part course relating to Planning. This amounts to £117 to be taken from the Training Budget.

It was agreed in principle by email (6 responses received) that the beach hut winter lets be arranged prior to official approval on 22 September to ensure smooth transition.

Following scouring by Storms Ellen and Francis, approval was sought and received from Natural England to replace the beach in order to cover the tank trap. This has yet to be undertaken.

3. AUTHORITIES GRANTED

The following financial authorisations have been approved, since the previous Check Point Report:

(i) 28/08/2020 Wages £1922.20

(ii) 04/09/2020 Wages £1909.80

(iii) 28/8/2020 Highwood (add cost of Kubota service) £276.06

(iv) 21/08/2020 Amazon (tablet for Just Park app) £39.57

4. PLANNING APPLICATIONS

4.1 Applications Pending a Response from the Parish Council

No new applications received this week.

It has been agreed within the Parish Council that submissions of its response to the consultations won’t be posted until the day before the cut-off date, so that the Parish Council’s Planning Committee may consider any residents observations made either directly to the Parish Council or ‘posted’ on Dorset Council’s planning portal.

4.2 Applications that the Parish Council has recently Responded to

No responses have been sent.

Please visit Dorset Council’s web site for full details of the Parish Council’s responses (https://planning.dorset.gov.uk/online-applications/).

4.3 Decisions Regarding Planning Applications

Application No. WD/D/20/001308 Yarrow, 3 Westcliff Road – Request for confirmation of compliance with condition 6 of planning approval WD/D/17/002477 – Hedging – Approved.

Application No. WD/D/19/001975 St Andrews House, St Andrews Drive – T1 Holly – Remove dead part under Regulation 14 (S198). Application received/validated by DC 21/8/20 and approved 27/8/2020 presumably for urgent H&S reasons.

Peter Noel
Judith Sheppard                                                                                                       1st September2020

Delegated Authority Check Point Report Week Ending 23rd August 2020

1. INTRODUCTION

The purpose of this ‘Check Point Report’ is to provide information to fellow Councillors, where the Chair or Vice-Chair have used their delegated authority following the recent amendments to the Parish Council’s Financial Regulations and any exception reports.

2. NOTABLE ITEMS

Following a request from CHCC, including mitigation measures, it was agreed that School Fossil Hunting walks could commence for all registered walks leaders in September/October on the basis laid out.

Confirmation was received from Dorset Council that the Local Authority Discretionary Grant Fund is now open to Town and Parish Councils provided that the criteria can be met. On this basis, an application has been submitted explaining the loss of income so far this year.

Following the diary of courses recently circulated from DAPTC, the Chair has been booked on the three part course relating to Planning. This amounts to £117 to be taken from the Training Budget.

The Parish Council has been informed that in addition to the service held in Charmouth Library on Thursday of each week, a Post Office service will now be held at the Village Hall, Wesley Close on Fridays from 10.15am – 1.30pm. The service will be held on Friday 28th August and then continuously from Friday 11th September until Christmas (Please note: no service on Friday 4th September).

3. AUTHORITIES GRANTED

The following financial authorisations have been approved, since the previous Check Point Report:

(i) 21/08/2020 Wages £1909.60

(ii) 21/08/2020 Supplier Payments (August) £11823.57 (total £11979.70)

4. PLANNING APPLICATIONS

4.1 Applications Pending a Response from the Parish Council

No new applications received this week.

It has been agreed within the Parish Council that submissions of its response to the consultations won’t be posted until the day before the cut-off date, so that the Parish Council’s Planning Committee may consider any residents observations made either directly to the Parish Council or ‘posted’ on Dorset Council’s planning portal.

4.2 Applications that the Parish Council has recently Responded to

No responses have been sent.

Please visit Dorset Council’s web site for full details of the Parish Council’s responses (https://planning.dorset.gov.uk/online-applications/).

4.3 Decisions Regarding Planning Applications

Application No. WD/D/20/001844 Land West of Brackendale, Axminster Road – Request for confirmation of compliance with condition 3 of planning approval WD/D/20/000494 – Proposed materials – Approved.

Application No. WD/D/19/002029 / WD/D/19/002031 Winton House, The Street – Alterations to Winton House to accommodate the conversion of the shop to a separate dwelling – Approved.

Peter Noel
Judith Sheppard                                                                                                                       25th August 2020

Delegated Authority Check Point Report Week Ending 16th August 2020

1. INTRODUCTION

The purpose of this ‘Check Point Report’ is to provide information to fellow Councillors, where the Chair or Vice-Chair have used their delegated authority following the recent amendments to the Parish Council’s Financial Regulations and any exception reports.

2. NOTABLE ITEMS

Following a discussion between the Clerk and Dorset Council Environmental Health, confirmation has been received that the consultation on the Pubic Space Protection Order relating to dogs is now closed and the results and recommendations will be reported to Committee on 21 September 2020. The Parish Council will be informed prior to that what the recommendations are and can send a representative to the meeting (which could be Daryl Turner). Most importantly they are now saying there is no opt out option.

Following issues occurring as a result of offshore winds and a request as to whether a flag could be flown, it was explained that the flag pole was taken away due to advice that flags should only be flown if this could happen consistently every day. It has been agreed to use a chalk board outside the beach office when the beach attendants are on duty to advise when offshore winds are prevalent.

A response was sent to a communication received by the Chair concerning the East Beach Concession. Confirmation was given of what was agreed following a visit by the Chair and Chair of Foreshore recently, ie, that the decked area had been constructed wrongly and would remain down until the end of the season when it would be recitified.

3. AUTHORITIES GRANTED

The following financial authorisations have been approved, since the previous Check Point Report:
(i) 14/08/2020 Wages £1909.60

4. PLANNING APPLICATIONS

4.1 Applications Pending a Response from the Parish Council

Application No. WD/D/20/001681 Robins, Gardenside – Demolish conservatory & erect single storey extension; remove rear dormer window & construct new dormer window; demolish chimney stack; convert garage to habitable accommodation; change windows through dwelling.

This application appears to be the same as Application No. WD/D/19/001578 approved previously, except for the addition to render to the old garage and change of windows throughout. Previously the Parish Council had no objections as there is no apparent changes to the footprint or height of the existing building.

It has been agreed within the Parish Council that submissions of its response to the consultations won’t be posted until the day before the cut-off date, so that the Parish Council’s Planning Committee may consider any residents observations made either directly to the Parish Council or ‘posted’ on Dorset Council’s planning portal.

4.2 Applications that the Parish Council has recently Responded to

No responses have been sent.

Please visit Dorset Council’s web site for full details of the Parish Council’s responses (https://planning.dorset.gov.uk/online-applications/).

4.3 Decisions Regarding Planning Applications

Application No. WD/D/20/000703 6 Georges Close – Erect porch to front of property – approved.

Application No. WD/D/20/000253 Beach Chalet Adjacent Car Park, Charmouth Beach, Lower Sea Lane – Make alterations to convert redundant toilets to beach chalet (with variation of Condition 1 of Planning Permission 1/D/13/000282 amending the occupancy condition) – approved at Committee following reiteration by the Parish Council of its previous comments, "The Parish Council object to this application as it is felt that the original approval in 2013 is adequate and it would not want to see the conditions relaxed any further."

Peter Noel
Judith Sheppard                                                                                                                      17th August 2020

....

Delegated Authority Check Point Report Week Ending 9th August 2020

1.  INTRODUCTION

The purpose of this ‘Check Point Report’ is to provide information to fellow councillors, where the Chair or Vice-chair has used their delegated authority following the recent amendments to the Parish Council’s Financial Regulations and any exception reports.

2.  NOTABLE ITEMS

Emergency Active Travel Fund, Tranche 2 – Daryl Turner asked for support for a 20 mph area for the Street & Lower Sea Lane in Charmouth as well as areas in Lyme Regis. As well as the idea of the street closures for both primary schools, again in both Lyme & Charmouth which was hoped would encourage biking to school. Following circulation to all Councillors and positive responses from the majority(4) and no response from 3, a response was sent agreeing to the proposals in principle, with more information required on the street closure idea.

Dorset Council sought locations to erect signs discouraging littering issued by Keep Dorset Tidy. An approach had already been made direct from Keep Dorset Tidy and it had been agreed by the Chair of Foreshore/Clerk that there isn’t a big issue with litter in Charmouth and therefore they are not necessary at the present time. This was reiterated to Dorset Council but unfortunately a large sign appeared at the western end of the village near the bypass. Dorset Council have been asked to remove the sign.

Following notice to leave by the current tenants, Room 1 on the 2nd floor of the Elms will be re-marketed by Martin Diplock at the same cost as previously of £500 plus VAT.

The School PTA once again sought permission to hold a duck race at the mouth of the river Char but on a virtual basis this year. The same response as previously was sent regarding the fact that selling/congregating on Evans Green is prevented by the covenants.

3.  AUTHORITIES GRANTED

The following financial authorisations have been approved, since the previous Check Point Report:

(i) 07/08/2020 Wages £1,909.40

(ii) 04/08/2020 Remembrance Day Church Flowers £295.00

On the basis that if this year’s parade and service does

not proceed, flowers will not be provided/charged for

4.  PLANNING APPLICATIONS

4.1 Applications Pending a Response from the Parish Council

No applications were pending a response this week. However a Planning Committee invitation had been received regarding Application No. WD/D/20/000253 BEACH CHALET ADJACENT CAR PARK, CHARMOUTH BEACH, LOWER SEA LANE, CHARMOUTH. No-one was able to attend the virtual meeting and therefore the previous comments on this application were re-iterated, "The Parish Council object to this application as it is felt that the original approval in 2013 is adequate and it would not want to see the conditions relaxed any further."

Concern was expressed about renewed encroachment onto Footpath 12 adjacent to Cove Cottage and representation to Dorset Council is being considered. An email had also been received from the owner of Cove Cottage regarding pollution from a broken pipe. This was referred to Wessex Water/Dorset Council Enviromental Health.

It has been agreed within the Parish Council that submissions of its response to the consultations won’t be posted until the day before the cut-off date, so that the Parish Council’s Planning Committee may consider any residents observation made either directly to the Parish Council or ‘posted’ on Dorset Council’s planning portal.

4.2 Applications that the Parish Council has recently made a Response

Please visit Dorset Council’s web site for full details of the Parish Council’s responses (https://planning.dorset.gov.uk/online-applications/).

4.3 Decisions Regarding Planning Applications

No decision notices were received.

Peter Noel
Judith Sheppard                                                                                      10th August 2020

Delegated Authority Check Point Report Week Ending 2nd August 2020

1.  INTRODUCTION

The purpose of this ‘Check Point Report’ is to provide information to fellow councillors, where the Chair or Vice-chair has used their delegated authority following the recent amendments to the Parish Council’s Financial Regulations and any exception reports.

2.  NOTABLE ITEMS

A draft “moving forward” notice was circulated to all Councillors to try and have a plan to implement fairly quickly if legislation changes significantly from when this was considered at the Council meeting on 7th July, to enable the beach huts to be open.  4 responses agreed with the notice, there were two “no response” and one would be happy to see the blue and green open now.  Due to the lack of unanimous approval, the notice has not been published.

Now that the beach/foreshore area is very busy due to the “staycation” culture and good weather, many enquiries are received on a daily basis regarding rubbish, dogs on the beach, parking etc.

3.  AUTHORITIES GRANTED  

The following financial authorisations have been approved, since the previous Check Point Report:

(i)    31/07/2020             Wages   £1,922.40

(ii)   27/07/2020             Upgrade of Broadband speed at the Council office - as part of Onecom annual reivew –

                                      first year free by way of a credit off first bill per month   £4.90 per month

(iii)  29/07/2020             Additional costs related to the Tractor service     £200.00

4.  PLANNING APPLICATIONS

4.1             Applications Pending a Response from the Parish Council

No applications were pending a response this week.

It has been agreed within the Parish Council that submissions of its response to the consultations won’t be posted until the day before the cut-off date, so that the Parish Council’s Planning Committee may consider any residents observation made either directly to the Parish Council or ‘posted’ on Dorset Council’s planning portal.

4.2               Applications that the Parish Council has recently made a Response

Please visit Dorset Council’s web site for full details of the Parish Council’s responses (https://planning.dorset.gov.uk/online-applications/).

4.3               Decisions Regarding Planning Applications

No decision notices were received.

Peter Noel
Judith Sheppard                                                                                                     2nd August 2020

Delegated Authority Check Point Report Week Ending 26th July 2020 

1 INTRODUCTION 

The purpose of this ‘Check Point Report’ is to provide information to fellow councillors, where the Chair or Vice-chair has used their delegated authority following the recent amendments to the Parish Council’s Financial Regulations and any exception reports. 

2 NOTABLE ITEMS 

A special Council meeting was held on 21st July to appoint a new Vice Chair.  Judith Sheppard was unanimously appointed as Vice Chair until the next Annual Meeting of Council in May 2021. 

3 AUTHORITIES GRANTED  

The following financial authorisations have been approved, since the previous Check Point Report: 

(i) 24/07/2020 Wages £1,909.80 

4 PLANNING APPLICATIONS 

4.1 Applications Pending a Response from the Parish Council 

The following applications are on the portal but tree applications are no longer officially sent to the Parish Council for consultation.  Judith Sheppard attempted to make contact with the householder to arrange a visit in the absence of an official Tree Warden but did not receive a response.  No comments were made. 

WD/D/20/001632 COURTFIELD, THE STREET -

T25 - Leyandii - Reduce height to 4 metres high, T26 - Leyandii - Reduce height to 3 metres high, 

T27 - Leylandii - Reduce height to 2.5 metres high, T28 - Leylandii - Reduce height to 2 metres high 

WD/D/20/001633 COURTFIELD, THE STREET -

T11 - Bay - Reduce height by 1 metre and reshape, T15 - Bay - Reduce height by 3 metres and reshape 

It has been agreed within the Parish Council that submissions of its response to the consultations won’t be posted until the day before the cut-off date, so that the Parish Council’s Planning Committee may consider any residents observation made either directly to the Parish Council or ‘posted’ on Dorset Council’s planning portal. 

4.2 Applications that the Parish Council has recently made a Response 

Please visit Dorset Council’s web site for full details of the Parish Council’s responses (https://planning.dorset.gov.uk/online-applications/). 

4.3 Decisions Regarding Planning Applications

 No decision notices were received. 

Peter Noel 
Judith Sheppard                                                                                     27th July 2020 

Delegated Authority Check Point Report Week Ending 19th July 2020

1. INTRODUCTION

The purpose of this ‘Check Point Report’ is to provide information to fellow councillors, where the Chair or Vice-chair has used their delegated authority following the recent amendments to the Parish Council’s Financial Regulations and any exception reports.

2. NOTABLE ITEMS

Paul Oatway resigned as Vice Chair and from the Planning, HR and Emergency Committees. A Special Council Meeting has been arranged for Tuesday 21 July 2020 at 07.30pm to appoint a new Vice Chair.

The Coastwatch were granted permission to undertake an asbestos survey on the Lookout Building and install vinyl flooring at their own cost.

3. AUTHORITIES GRANTED

The following financial authorisations have been approved, since the previous Check Point Report:

(i) 17/07/2020 Wages £1,909.40

(ii) 13/07/2020 Purchase of Micro Sol sprayer and solution £220.49

(iii) 13/07/2020 Neighbourhood Plan Printing (re-ad consultation) £200-£300

(from existing budget)

4. PLANNING APPLICATIONS

4.1 Applications Pending a Response from the Parish Council

WD/D/20/001104 – 5 Hammonds Mead, Charmouth – Erect single storey extensions and patio areas. (Consultees response due before 10th July 2020) – This application has been withdrawn.

It has been agreed within the Parish Council that submissions of its response to the consultations won’t be posted until the day before the cut-off date, so that the Parish Council’s Planning Committee may consider any residents observation made either directly to the Parish Council or ‘posted’ on Dorset Council’s planning portal.

4.2 Applications that the Parish Council has recently made a Response

Please visit Dorset Council’s web site for full details of the Parish Council’s responses (https://planning.dorset.gov.uk/online-applications/).

WD/D/20/001247 – Lilliput, The Street, Charmouth - Renew and raise single storey rear flat roof, installation of new French doors to rear elevation and renew decking to entire garden area. (Consultation response required before 18th July 2020) – No objections.

4.3 Decisions Regarding Planning Applications

Application No. WD/D/20/001324 Larus Lea, Westcliff Road. Grant of Non Material Amendment to Application No. WD/D/19/00168.

Application No. WD/D/19/002430 Honeywood, Lower Sea Lane. Grant of Non Material Amendment to Application No. WD/D/18/001122.

Application No. WD/D/20/000737 Foxley Dene, Old Lyme Road. Refusal of application to erect 1No. dwelling with access and parking.

Peter Noel                                                                                                       20th July 2020

...

Delegated Authority Check Point Report Week Ending 12th July 2020

1. INTRODUCTION

The purpose of this ‘Check Point Report’ is to provide information to fellow councillors, where the Chair or Vice-chair has used their delegated authority following the recent amendments to the Parish Council’s Financial Regulations and any exception reports.

2. NOTABLE ITEMS

With regard to the transfer of Lease 1 from two leases to one, it was agreed not to seek an authorised guarantee.

3. AUTHORITIES GRANTED 

The following financial authorisations have been approved, since the previous Check Point Report:

                      (i) 10/07/2020                   Wages                                                                                                                                  £1,909.60

4. PLANNING APPLICATIONS

4.1  Applications Pending a Response from the Parish Council

WD/D/20/001104 – 5 Hammonds Mead, Charmouth – Erect single storey extensions and patio areas.  (Consultees response due before 10th July 2020) – This application has been withdrawn.

WD/D/20/001247 – Lilliput, The Street, Charmouth - Renew and raise single storey rear flat roof, installation of new French doors to rear elevation and renew decking to entire garden area.  (Consultation response required before 18th July 2020)

It has been agreed within the Parish Council that submissions of its response to the consultations won’t be posted until the day before the cut-off date, so that the Parish Council’s Planning Committee may consider any residents observation made either directly to the Parish Council or ‘posted’ on Dorset Council’s planning portal.

4.2  Applications that the Parish Council has recently made a Response

Please visit Dorset Council’s web site for full details of the Parish Council’s responses (https://planning.dorset.gov.uk/online-applications/).

No applications were commented on this week.

4.3 Decisions Regarding Planning Applications

None

Peter Noel                                                                                                13th July 2020

...

Delegated Authority Check Point Report Week Ending 5th July 2020

1.  Introduction

The purpose of this ‘Check Point Report’ is to provide information to fellow councillors, where the Chair or Vice-chair has used their delegated authority following the recent amendments to the Parish Council’s Financial Regulations and any exception reports.

2.  Notable Items

None

3.  Authorities Granted

The following financial authorisations have been approved, since the previous Check Point Report:

(i)   22/06/2020             Wages                                                                                            £1,909.60
(ii)  29/06/2020             Repairs to the Tractor                                                                     £139.01

4.  Planning Applications

4.1          Applications Pending a Response from the Parish Council

WD/D/20/001104 – 5 Hammonds Mead, Charmouth – Erect single storey extensions and patio areas.  (Consultees response due before 10th July 2020).

WD/D/20/001247 – Lilliput, The Street, Charmouth - Renew and raise single storey rear flat roof, installation of new French doors to rear elevation and renew decking to entire garden area.  (Consultation response required before 18th July 2020)

It has been agreed within the Parish Council that submissions of its response to the consultations won’t be posted until the day before the cut-off date, so that the Parish Council’s Planning Committee may consider any residents observation made either directly to the Parish Council or ‘posted’ on Dorset Council’s planning portal.

4.2          Applications that the Parish Council has recently made a Response

Please visit Dorset Council’s web site for full details of the Parish Council’s responses (https://planning.dorset.gov.uk/online-applications/)

WD/D/20/001324 – Larus Lea, Westcliff Road, Charmouth – Amendment to planning permission reference WD/D/19/001683 Remove planter from front elevations, window to guest bedroom and bedroom two revised, window to west elevation added to replace existing and timber cladding removed and replaced with stone.  .  The Parish Council made a ‘No Objection’ response

WD/D/20/001363 – 1 Wesley Close, Charmouth, - (T1) Hornbeam – Reduce tree by 1-2m to lift crown to 3m.  The Parish Council made a ‘No Objection’ response.

4.3          Decisions Regarding Planning Applications

None

Peter Noel
Paul Oatway                                                                                                                    6th July 2020

Delegated Authority Check Point Report Week Ending 28th June 2020

1 INTRODUCTION

The purpose of this ‘Check Point Report’ is to provide information to fellow councillors, where the Chair or Vice-chair has used their delegated authority following the recent amendments to the Parish Council’s Financial Regulations and any exception reports.

2 NOTABLE ITEMS

2.1          Green Beach Huts

The replacement beach huts were delivered on Wednesday 24th June.

2.2         Foreshore Public Toilets

Dorset Council announced that the foreshore public toilets will be open from 9am until 8pm each day as from Saturday 27th June 

2.3         War Memorial 

The contractor has sent information that they intend to commence their works on Monday 20th July and that the works will last 5 days.

3 AUTHORITIES GRANTED 

The following financial authorisations have been approved, since the previous Check Point Report:

(i)      22/06/2020                Wages   £1,969.48

(ii)    23/06/2020                Payment of invoice from Beaminster Sheds          £5,016.00

(iii)   25/06/2020                Electrical and Gas safety certificates (Ground Floor Flat) £200.00

4 PLANNING APPLICATIONS

4.1             Applications Pending a Response from the Parish Council

WD/D/20/001247 – Lilliput, The Street, Charmouth - Renew and raise single storey rear flat roof, installation of new French doors to rear elevation and renew decking to entire garden area.  (Consultation response required before 18th July 2020)

It has been agreed within the Parish Council that submissions of its response to the consultations won’t be posted until the day before the cut-off date, so that the Parish Council’s Planning Committee may consider any residents observation made either directly to the Parish Council or ‘posted’ on Dorset Council’s planning portal.

4.2            Decisions Regarding Planning Applications

WD/D/20/000398            Parklands, Devonedge Lane, Charmouth - Erect garage/car port. Application Approved subject to a number of conditions relating to building materials including the roof which is to be a slate roof.

WD/D/20/000490 – Alicia Cottage, The Street, Charmouth – Demolition of detached garage. Separation of the existing plot, and erection of dwelling.  Application refused.  The letter of refusal picks up the many points that the Parish Council submitted, when responding to the consultation process. 

Peter Noel
Paul Oatway                                                                                                                                                                 29th June 2020

Delegated Authority Check Point Report Week Ending 21st June 2020

1    INTRODUCTION

The purpose of this ‘Check Point Report’ is to provide information to fellow councillors, where the Chair or Vice-chair has used their delegated authority following the recent amendments to the Parish Council’s Financial Regulations and any exception reports.

2    NOTABLE ITEMS

2.1               Resignation of a Councillor

Cllr. Kay Solomon resigned from the Council with effect from 15th June 2020.  Mrs. Solomon resignation is because she is moving away from Charmouth.

2.2               Virtual Parish Council Meeting

Members agreed that the next virtual Parish Council meeting will be held on Tuesday 7th July commencing at 7.30pm.  Details of the ‘Zoom’ connection will be published within the meeting agenda.

2.3               The Old Cement Factory

All the scaffolding and other item, which were part of the repointing works, were removed by Wednesday 17th June.

2.4               Change to Guided Fossil Walks Code

A temporary Guided Fossil Walk Code was issued that allows for guided walks (for profit for up to a maximum of six people in each group whilst the current COVID-19 restrictions are in place.  The temporary guide is available to view on the Parish Council web site (https://www.charmouthparishcouncil.gov.uk/policies-and-procedures) and look under ‘Fossil Walks Policy Covid 19’.    

3   AUTHORITIES GRANTED 

The following financial authorisations have been approved, since the previous Check Point Report:

(i)      15/06/2020                Wages                                          £1,935.00
(ii)    18/06/2020                June’s Suppliers Payments          £10,207.14

4    PLANNING APPLICATIONS

4.1               Applications Pending a Response from the Parish Council

WD/D/20/001104 – 5 Hammonds Mead, Charmouth – Erect single storey extensions and patio areas. (Consultees response due before 10th July 2020).

WD/D/20/001324 – Larus Lea, Westcliff Road, Charmouth – Amendment to planning permission reference WD/D/19/001683 Remove planter from front elevations, window to guest bedroom and bedroom two revised, window to west elevation added to replace existing and timber cladding removed and replaced with stone.  (Consultation response due before 6th July) WD/D/20/001363 – 1 Wesley Close, Charmouth, - (T1) Hornbeam – Reduce tree by 1-2m to lift crown to 3m (Consultation response due before 12th July)

WD/D/20/001308 – Yarrow, 3 Westcliff Road – Request for confirmation of compliance with condition 6 of planning approval WD/D/17/002477 (No response required from the Parish Council – for information only)

It has been agreed within the Parish Council that submissions of its response to the consultations won’t be posted until the day before the cut-off date, so that the Parish Council’s Planning Committee may consider any residents observation made either directly to the Parish Council or ‘posted’ on Dorset Council’s planning portal.

4.2               Decisions Regarding Planning Applications

WD/D/20/000607 Cherry Tree Cottage, Meadow Way, Charmouth, Raise flat roof on garage and add glazed lantern to form new ancillary accommodation.  Application Approved subject to a number of conditions including ‘The ancillary accommodation hereby permitted shall not be occupied at any time other than for purposes ancillary to the main dwelling….

Peter Noel
Paul Oatway                                                                                                                                                                    8th June 2020

Delegated Authority Check Point Report Week Ending 14th June 2020

1.  Introduction

The purpose of this ‘Check Point Report’ is to provide information to fellow councillors, where the Chair or Vice-chair has used their delegated authority following the recent amendments to the Parish Council’s Financial Regulations and any exception reports.

2.  Notable Items

2.1  The Old Cement Factory

Because of a number of problems the repointing works have been suspended and the scaffolding will be removed by 26th June. 

2.2  East Beach Concession

There have been constructional issues with the folding platform in front of the East Beach Kiosk and an agreement has been reached with the concessionaire to leave the platform in the ‘down’ position for the summer period whilst a new design is created and the required items manufactured.

3.  Authorities Granted 

The following financial authorisations have been approved, since the previous Check Point Report:

(i)      08/06/2020          Refunds of beach hut weekly bookings                                   £294.00

(ii)    08/06/2020          Wages for weekending 12th June 2020                                   £1,909.80

(iii)   10/06/2020          Additional repairs to the Old Cement Factory window             £250.00

Peter Noel
Paul Oatway                                                                                                                                 8th June 2020

Delegated Authority Check Point Report Week Ending 7th June 2020

1.  Introduction

The purpose of this ‘Check Point Report’ is to provide information to fellow councillors, where the Chair or Vice-chair has used their delegated authority following the recent amendments to the Parish Council’s Financial Regulations and any exception reports.

2.  Notable Items

2.1  Virtual Parish Council Meeting

Following the lockdown and the enforced cancellation of all meetings from 23 March, the first Virtual meeting was held on Tuesday 2 June 2020 at 10.30am.  It was agreed that rather than following the usual meeting structure, Full Council meetings will be held virtually as and when required (probably monthly) until face to face meetings can resume.  In addition, occasional virtual Planning Committee meetings may be required.

2.2  The Old Cement Factory

Scaffolding has been erected around The Old Cement Factory so that repointing may commence. 

2.3  East Beach Concession

Approval was given for machinery to complete the rubbish removal and levelling associated with the replacement East Beach Concession Kiosk

2.4  Recreation Ground

Football Club to recommence training at the Recreation Ground in line with Government guidelines, but excluding use of the pavilion.

3.  Authorities Granted 

The following financial authorisations have been approved, since the previous Check Point Report:

(i) 1/06/2020 Wages for week ending 5th June      £1,909.40

Peter Noel
Paul Oatway                                                                                                                                8th June 2020

Delegated Authority Check Point Report Week Ending 31st May 2020

1. Introduction

The purpose of this ‘Check Point Report’ is to provide information to fellow councillors, where the Chair or Vice-chair has used their delegated authority following the recent amendments to the Parish Council’s Financial Regulations and any exception reports.

2. Notable Items

2.1 Planning Applications

The Dorset Council is consulting the Parish Council on the following planning applications;

(i)      WD/D/20/000944 Charmouth Stores, The Street, Charmouth – Following the virtual Planning Committee meeting held on 28th May, the Committee agreed to object to the planning applications on two grounds (potential noise from the external fans and the ground mounted solar panels) and made one recommendation (the conservation officer should consider the impact of the roof mounted solar panels); and

(ii)    WD/D/20/001001 Land Adjoining Fernhill Hotel, Fernhill, Charmouth – Following a consultation the Committee agreed to object because (a) the development is outside the designated development boundary in a location that is not sustainable, (b) not affordable housing; (c) issues around the water and sewage supplies; lack of clarity in the biodiversity plan; and the visual impact of the development should the trees be removed (TPO requested).

It has been agreed within the Parish Council that submissions of its response to the consultations won’t be posted until the day before the cut-off date, so that the Parish Council’s Planning Committee may consider any residents observation made either directly to the Parish Council or ‘posted’ on Dorset Council’s planning portal.

3. Authorities Granted

The following financial authorisations have been approved, since the previous Check Point Report:

(i)     27/05/2020                Wages                                                     £1,922.40
(ii)    27/05/2020                Transfer of funds between accounts        £608.11

Peter Noel
Paul Oatway                                                                                                                              26th May 2020

Delegated Authority Check Point Report Week Ending 24th May 2020

1. Introduction

The purpose of this ‘Check Point Report’ is to provide information to fellow councillors, where the Chair or Vice-chair has used their delegated authority following the recent amendments to the Parish Council’s Financial Regulations and any exception reports.

2. Notable Items

2.1 Car Park 

It was unanimously agreed to open the car park, subject to Dorset Council opening the public toilets at the Foreshore.

2.2 Planning Applications

The Dorset Council is consulting the Parish Council on the following planning applications;

(i)      WD/D/20/000872; The Abbots House, The Street, Charmouth; (The Parish Council made no objections to the application and supported the recommendation of the Environment Health teams about the requirement to report any contaminated land being found.)

(ii)    WD/D/20/000944 Charmouth Stores, The Street, Charmouth; (consultations to be submitted before 29th May 2020) (there will be a virtual Planning committee meeting to be held on 28th May, commencing at 10:30 am); and

(iii)   WD/D/20/001001 Land Adjoining Fernhill Hotel, Fernhill, Charmouth, (consultations to be submitted before 29th May 2020)

It has been agreed within the Parish Council that submissions of its response to the consultations won’t be posted until the day before the cut-off date, so that the Parish Council’s Planning Committee may consider any residents observation made either directly to the Parish Council or ‘posted’ on Dorset Council’s planning portal.

3. Authorities Granted 

The following financial authorisations have been approved, since the previous Check Point Report:

(i) 19/05/2020     Wages £1,909.80

(ii) 19/05/2020     Suppliers’ payments   £5,206.67

(iii) 21/05/2020     Servicing of the Kubota           £250.00

Peter Noel
Paul Oatway                                                                                                                  26th May 2020

Delegated Authority Check Point Report Week Ending 17th May 2020

1. Introduction

The purpose of this ‘Check Point Report’ is to provide information to fellow councillors, where the Chair or Vice-chair has used their delegated authority following the recent amendments to the Parish Council’s Financial Regulations and any exception reports.

2. Notable Items

2.1 Car Park 

By a majority of 6 to 1, the councillors agreed to keep the car park closed.

2.2 Repointing of The Elms and The Old Cement Factory 

Authority was granted to the building contractor to recommence their repointing works at The Elms and the commence with the repairs of the storm damaged window frame at The Old Cement Factory and to also commence the repointing works at the same site.

2.3 Planning Applications

The Dorset Council is consulting the Parish Council on the following planning applications;

WD/D/20/000872; The Abbots House, The Street, Charmouth; (consultations to be submitted before 22nd May 2020);

WD/D/20/000944 Charmouth Stores, The Street, Charmouth; (consultations to be submitted before 29th May 2020): and

WD/D/20/001001 Land Adjoining Fernhill Hotel, Fernhill, Charmouth, (consultations to be submitted before 29th May 2020)

It has been agreed within the Parish Council that submissions of its response to the consultations won’t be posted until the day before the cut-off date, so that the Parish Council’s Planning Committee may consider any residents observation made either directly to the Parish Council or ‘posted’ on Dorset Council’s planning portal.

3. Authorities Granted

The following financial authorisations have been approved, since the previous Check Point Report:

11/05/2020        Wages for week ending 15th May 2020    £1909.60

12/05/2020        Zoom Video conferencing (one year’s supply)      £150.00

14/05/2020        H&S materials for staff   £393.00

4. In-Committee Items

Lease - Further considerations.  

Peter Noel
Paul Oatway                                                                                                                               21st May 2020
.....

Delegated Authority Check Point Report Week Ending 10th May 2020

1. Introduction

The purpose of this ‘Check Point Report’ is to provide information to fellow councillors, where the Chair or Vice-chair has used their delegated authority following the recent amendments to the Parish Council’s Financial Regulations and any exception reports.

2. Notable Items

2.1       East Beach Kiosk

The works for the replacement of the kiosk on East Beach will commence on 18th May 2020 provided that the additional method statement conditions are met:

“The Council are willing to agree with your timescales provided that you can provide the following prior to commencement:

A clear time plan from the contractor which includes a definitive statement regarding social distancing;

A clear statement for the general public regarding areas to be cordoned off and for how long.

The Council will then issue a statement on social media including a narrative of activities and time scales.  This can then be used in case of queries by the general public.”

2.2       Video Conferencing

The Parish Council will open a video conferencing account using the Zoom application.  The cost to the Parish Council is £11.99 per month, as we are likely to exceed the constraint of 40 mins duration at any one time.  The current intention is to use the application as little as possible (maybe monthly but a short meeting to deal with any urgent issues).  The Parish Council will need a virtual meeting at the beginning of June to agree the Accounts and some other important issues.  It is our intention to continue the current business process for all of the approvals and delay all non-urgent issues for the time being.  The Planning Committee will continue to correspond by ‘all committee members’ emails. 

2.3       Planning Applications

The Dorset Council is consulting the Parish Council on the following planning applications;

WD/D/20/000490; Alicia Cottage, The Street, Charmouth (The Parish Council objected on multiple grounds);

WD/D/20/000872; The Abbots House, The Street, Charmouth; (consultations to be submitted before 22nd May 2020);

WD/D/20/000944 Charmouth Stores, The Street, Charmouth; (consultations to be submitted before 29th May 2020): and

WD/D/20/001001 Land Adjoining Fernhill Hotel, Fernhill, Charmouth, (consultations to be submitted before 29th May 2020)

It has been agreed within the Parish Council that submissions of its response to the consultations won’t be posted until the day before the cut-off date, so that the Parish Council’s Planning Committee may consider any residents observation made either directly to the Parish Council or ‘posted’ on Dorset Council’s planning portal.

Dorset Council has approved the following applications:

(a) WD/D/20/000494 Land West of Brackendale, Axminster Road, Charmouth (Erection of 2 dwellings)

3. Authorities Granted 

The following financial authorisations have been approved, since the previous Check Point Report:

(i)04/05/2020            Wages for week ending 8th May 2020            1,909.40

4. In-Committee Items

Lease - Further considerations.

Peter Noel
Paul Oatway                                                                                                                 11th May 2020

.....

Delegated Authority Check Point Report Week Ending 3rd May 2020

1. Introduction

The purpose of this ‘Check Point Report’ is to provide information to fellow councillors, where the Chair or Vice-chair has used their delegated authority following the recent amendments to the Parish Council’s Financial Regulations and any exception reports.

2. Notable Items

2.1 Foreshore Dog Rules

It has been agreed that the dog rules over the foreshore shall be relaxed during the period of the COVID-19 lock down.

2.2 Planning Applications

The Dorset Council is consulting the Parish Council on the following planning applications;

WD/D/20/000703;      6, Georges Close, Charmouth – No objections – Supported the Environmental Heath comments.

WD/D/20/000398:      Parklands, Devonedge Lane, Charmouth – No objections - Strongly supported the Conservation Officer’s report.

WD/D/20/000490;      Alicia Cottage, The Street, Charmouth (consultations before 10/05/2020); and

WD/D/20/000872;      The Abbots House, The Street, Charmouth; (consultations to be submitted before 22nd May 2020)

It has been agreed within the Parish Council that submissions of its response to the consultations won’t be posted until the day before the cut-off date, so that the Parish Council’s Planning Committee may consider any residents observation made either directly to the Parish Council or ‘posted’ on Dorset Council’s planning portal.

3. Authorities Granted

The following Financial authorisations have been approved, since the previous check point report:

27/04/2020     Wages for week ending 1st May 2020           1,922.60

4. In-Committee Items

Lease issues.

Peter Noel
Paul Oatway                                                                                                                                                                   4th May 2020

.....

Delegated Authority Check Point Report Week Ending 26th April 2020

1. Introduction

The purpose of this ‘Check Point Report’ is to provide information to fellow councillors, where the Chair or Vice-chair have used their delegated authority following the recent amendments to the Parish Council’s Financial Regulations and any exception reports.

2. Notable Items

2.1 Charmouth COVID-19 Volunteer Team

By acting as referee, we have secured a £1,000 grant for the Charmouth COVID-19 Volunteer Team from Dorset Coronavirus Community Fund. The funding will cover various expenses incurred running the team (e.g. stationary, printing costs, consumables, running cost, etc.).

2.2 Planning Applications

The Dorset Council is consulting the Parish Council on the following planning applications;

(i) WD/D/20/000607; Cherry Tree Cottage, Meadow Way, Charmouth (The Parish Council submitted a response and has made no objection to this application);
(ii) WD/D/20/000703; 6, Georges Close, Charmouth (consultations before 27/04/2020);
(iii) WD/D/20/000398: Parklands, Devonedge Lane, Charmouth (Amended application) (consultations before 28/04/2020; and
(iv) WD/D/20/000490; Alicia Cottage, The Street, Charmouth (consultations before 10/05/2020)

It has been agreed within the Parish Council that submissions of its response to the consultations won’t be posted until the day before the cut-off date, so that the Parish Council’s Planning Committee may consider any residents observation made either directly to the Parish Council or ‘posted’ on Dorset Council’s planning portal.

3. Authorities Granted

The following Financial authorisations have been approved, since the previous check point report:

(i) 20/04/2020 Wages for week ending 24th April 2020 £1,909.40
(ii) 20/04/2020 Ink cartridges £46:56
(iii) 21/04/2020 Charmouth COVID-19 Volunteer Team Funds Agreement

4. Emerging Issues

4.1 Bowls Club

As many will have seen reported within FaceBook’s Charmouth Notice Board a lawn mower was stolen from the Bowls Club store. The lawn mower is the property of the Parish Council. We have lent the Bowls Club another lawn mower whilst the situation is being resolved.

Peter Noel
Paul Oatway                            27th April 2020

.....

Delegated Authority Check Point Report Week Ending 19th April 2020

1. Introduction

The purpose of this ‘check point’ report is to provide information to fellow councillors, where the Chair or Vice-chair has used their delegated authority following the recent amendments to the Parish Council’s Financial Regulations and any exception reports.

2. Notable Items

2.1 Foreshore Car Park

The Foreshore Car Park, which was closed on Saturday 29th March to deter people from outside the village using the foreshore as a beauty spot or leisure facility, remains closed. The situation was formally reviewed on 19th April and it was decided to keep the Car Park closed. Peter Noel is continuing to monitor the situation, both from within the village (public reaction) and any advice from Dorset Council.

2.2 Cemetery

In light of the following statement made by The Rt. Hon. Robert Jenrick, Secretary of State for Housing, Communities and Local Government on Saturday 18th April:

“…..[a]nd I’m also asking councils to keep open or indeed reopen cemeteries and graveyards. Not for people to congregate in. That must not happen. But for people to make that private visit. To seek solace in a word at the grave of someone you have loved. Or to privately lay flowers.”

Although a formal notice of guidance has not been issued to vary the previous Government instruction, the Cemetery was opened to the public on Sunday 19th April and a notice to that effect on the Charmouth Parish Council’s FaceBook page.

2.3 Planning Applications

The Dorset Council is consulting the Parish Council on the following planning applications;

(i) WD/D/20/000607; Cherry Tree Cottage, Meadow Way, Charmouth (consultations before 26/04/2020);
(ii) WD/D/20/000703; 6 Georges Close, Charmouth (consultations before 27/04/2020); and
(iii) WD/D/20/000398 Parklands, Devonedge Lane, Charmouth (Amended application) (consultations before 28/04/2020;

It have been agreed within the Parish Council that it won’t submit its response to the consultations until the day before the cut-off date, so that the Planning Committee may consider any residents observation made either directly to the Parish Council or ‘posted’ on Dorset Council’s planning portal.

3. Authorities Granted

The following Financial authorisations have been approved, since the previous check point report:

(i) 14/04/2020 Repayment of surplus Neighbourhood Plan Grant £83.53
(ii) 16/04/2020 Four replacement beach huts £4,800.00
(iii) 16/04/2020 Decrease the Buildings Insurance proportion in the new Ground Floor lease from 30% to 25%
(iv) 16/04/2020 Provision of a partition in the Ground Floor large room £1,562.80
(v) 16/04/2020 Provision of a fire alarm ‘break’ call point to be fitted by the patio doors in the room to be partitioned £130.00
(vi) 16/04/2020 Transfer from the Santander Business Deposit Account to the Current Account £20,000

4. Emerging Issues

Regarding bonfires, the Parish Council continues to circulate the advice from Dorset Council and the Fire Service, which is not to have bonfires at the current time.

Peter Noel
Paul Oatway                                                                                                                                                       20th April 2020

.....

Delegated Authority Check Point Report Week Ending 12th April 2020

1. Introduction

The purpose of this ‘check point’ report is to provide information to fellow councillors, where the Chair or Vice-chair has used their delegated authority following the recent amendments to the Parish Council’s Financial Regulations and any exception reports.

2. Notable Items

2.1 Foreshore Car Park

The Foreshore Car Park, which was closed on Saturday 29th March to deter people from outside the village using the foreshore as a beauty spot or leisure facility, has remained closed.  Peter Noel is continuing to monitor the situation, both from within the village (public reaction) and any advice from Dorset Council.

2.2 Cemetery

The Cemetery remains closed in accordance with HM Government’s instructions, except for funerals as per the instruction.  A closure notice has been placed on the Lych Gate. 

2.3 Planning Applications

The Dorset Council is consulting the Parish Council on the following planning applications;

(i)     WD/D/20/000607; Cherry Tree Cottage, Meadow Way, Charmouth;
(ii)    WD/D/20/000703; 6 Georges Close, Charmouth;
(iii)   WD/D/19/002812 13 Downside Close, Charmouth (Amended application)
(iv)   WD/D/20/000398 Parklands, Devonedge Lane, Charmouth (Amended application); 

3. Authorities Granted 

The following Financial authorisations have been approved, since the previous check point report:

(i)     7/04/20           Wages for week ending Friday 17 April 2020.                       £1909.40
(ii)    7/04/20           s137 Grant to Charmouth COVID-19 Volunteer Team           £100.00

4. Emerging Issues

Regarding bonfires, the Parish Council is currently circulating the advice from Dorset Council and the Fire Service, which is not to have bonfires at the current time.

Peter Noel
Paul Oatway                                                                                                                                                                  14th April 2020

.....

Delegated Authority Check Point Report Week Ending 5th April 2020

1. Introduction

The purpose of this ‘check point’ report is to provide information to fellow councillors, where the Chair or Vice-chair has used their delegated authority following the recent amendments to the Parish Council’s Financial Regulations and any exception reports.

2. Notable Items

2.1 Foreshore Car Park

The Foreshore Car Park, which was closed on Saturday 29th March to deter people from outside the village using the foreshore as a beauty spot or leisure facility, has remained closed.  Peter Noel is continuing to monitor the situation, both from within the village (public reaction) and any advice from Dorset Council.

2.2. Cemetery

The Cemetery has been closed in accordance with HM Government’s instructions, except for funerals as per the instruction.  A closure notice has been placed on the Lych Gate.

2.3 Planning Applications

The Planning Committee has agreed, via electronic correspondence, responses to three planning applications (details available from Paul Oatway if required by any parish councillor):

(i)    WD/D/20/000398 Parklands, Devonedge Lane, Charmouth;
(ii)   WD/D/20/000494 Land West of Brackendale, Axminster Road, Charmouth; and
(iii)  Planning Consultation WD/D/20/000737 Foxley Dene, Old Lyme Road, Charmouth.

3. Authorities Granted

The following Financial authorisations have been approved, since the previous check point report:

(i)     30/03/20    Staff O/T approval for previous Saturday’s call out (Car Park)
                          (gross inc. NIEC and Pension contributions                                                                       £30.00
(ii)    01/04/20    Flowbird Invoice (Car Park machine)                                                                                 £5,924.40 (Gross)
(iii)    01/04/20   Transfer of funds between accounts                                                                                  £20,000.00
(iv)   01/04/20    Further transfer of funds between different accounts as a result of updating reserves     £20,000.00
(v)    01/04/20    Reserves (end of year) schedule                                                                                      £115,134.87(Less Commitments £11,695)
(vi)   02/04/20    Wages for weekending 9th April 2020                                                                               £1,918.27

Peter Noel                          
Paul Oatway                                                                                                                                                               6th April 2020

.....

Delegated Authority Check Point Report Week Ending 29th March 2020

1. Introduction

The purpose of this ‘check point’ report is to provide information to fellow councillors, where the Chair or Vice-chair has used their delegated authority following the recent amendments to the Parish Council’s Financial Regulations.

1.1 Notable Issues

The Parish Council has closed the Foreshore Car Park to deter people from outside the village using the foreshore as a beauty spot or leisure facility.  This was in line with actions taken by Lyme Regis Town Council and Dorset Council.  Mr. Vincent has followed our suggestion and closed his car parks.

Because the Foreshore Car Park does not have a gate or barrier to close off the entrance, shingle from the beach has been placed across the entrances blocking vehicle access and a road closed sign placed near the junction of Lower Sea lane and Hammonds Mead.  The placing of shingle has been done to deter the determined members of society who might push over ordinary barriers, fences or alike, just to park their cars near the sea.

To achieve this a staff member was requested to attend, although it was not his duty day, to drive the tractor with Peter Noel supervising.  The task took over three hours to complete.  We have suggested that the staff member is paid overtime rather than time off in lieu as he was called out on what is normally his rest day.

There is nothing to stop residents of Charmouth from walking to the foreshore and ‘exercising’ either on the foreshore or on the adjoining Evans Cliff or the cliffs to the west of the Heritage Centre.  Although access through the car parks may will be difficult, there are plenty of alternative walking routes to the foreshore.

Also, please note that Dorset Council has closed the foreshore toilets and the toilets adjacent to the Lower Sea Car Park, although these facilities will be reopened during the week.

Following a consultation with other councillors the Parish Council does not intend to open the Foreshore Car Park during the week.

Additionally, although the office emailed last week to all beach hut tenants stating that the beach huts should not be use in-accordance with HM Government’s instructions as they were a leisure facility, there had been reports of the huts still being used.  Therefore notices were place on the door of each hut stating that hut should not be used.

2. Authorities Granted

The following Financial authorisations have been approved

(i)   24/03/2020           The Elms Repointing  -  Contract Variation Number 3               £1,075.00
(ii)  25/03/2020           Wages W/E 3rd April - approved                                                £1,860.88
(iii) 25/03/2020           Additions to supplier payments approved by F&GP Cttee          £257.88
(iv) 26/03/2020           Repairs to dormer window in The Old Cement Factory              £543.00
(v)  27/03/2020           The Elms , Repointing - Interim Payment Number 1                  £10,450.00

3. Grass Cutting

Following a suggestion from the Facilities Manager, we have agreed that grass cutting should recommence at the playing field this week.  The task should not involve the staff being in contact with any member of the public and therefore is considered low risk.  The rationale is that if the grass is left for too long it will become unmanageable.

4. Soft Rock Café – East Beach

Peter Noel and Judith Shepard have agreed to the contents of a letter from Steve Postles detailing the logistics for the replacement building for the Soft Rock Café (aka the Kabin) when restrictions allow.

Peter Noel
Paul Oatway                                                                                                                                                               30th March 2020

.....

Loading... Updating page...