Covid 19 - Check Point Reports

Delegated Authority Check Point Report Week Ending 19th July 2020

1. INTRODUCTION

The purpose of this ‘Check Point Report’ is to provide information to fellow councillors, where the Chair or Vice-chair has used their delegated authority following the recent amendments to the Parish Council’s Financial Regulations and any exception reports.

2. NOTABLE ITEMS

Paul Oatway resigned as Vice Chair and from the Planning, HR and Emergency Committees. A Special Council Meeting has been arranged for Tuesday 21 July 2020 at 07.30pm to appoint a new Vice Chair.

The Coastwatch were granted permission to undertake an asbestos survey on the Lookout Building and install vinyl flooring at their own cost.

3. AUTHORITIES GRANTED

The following financial authorisations have been approved, since the previous Check Point Report:

(i) 17/07/2020 Wages £1,909.40

(ii) 13/07/2020 Purchase of Micro Sol sprayer and solution £220.49

(iii) 13/07/2020 Neighbourhood Plan Printing (re-ad consultation) £200-£300

(from existing budget)

4. PLANNING APPLICATIONS

4.1 Applications Pending a Response from the Parish Council

WD/D/20/001104 – 5 Hammonds Mead, Charmouth – Erect single storey extensions and patio areas. (Consultees response due before 10th July 2020) – This application has been withdrawn.

It has been agreed within the Parish Council that submissions of its response to the consultations won’t be posted until the day before the cut-off date, so that the Parish Council’s Planning Committee may consider any residents observation made either directly to the Parish Council or ‘posted’ on Dorset Council’s planning portal.

4.2 Applications that the Parish Council has recently made a Response

Please visit Dorset Council’s web site for full details of the Parish Council’s responses (https://planning.dorset.gov.uk/online-applications/).

WD/D/20/001247 – Lilliput, The Street, Charmouth - Renew and raise single storey rear flat roof, installation of new French doors to rear elevation and renew decking to entire garden area. (Consultation response required before 18th July 2020) – No objections.

4.3 Decisions Regarding Planning Applications

Application No. WD/D/20/001324 Larus Lea, Westcliff Road. Grant of Non Material Amendment to Application No. WD/D/19/00168.

Application No. WD/D/19/002430 Honeywood, Lower Sea Lane. Grant of Non Material Amendment to Application No. WD/D/18/001122.

Application No. WD/D/20/000737 Foxley Dene, Old Lyme Road. Refusal of application to erect 1No. dwelling with access and parking.

Peter Noel                                                                                                       20th July 2020

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Delegated Authority Check Point Report Week Ending 12th July 2020

1. INTRODUCTION

The purpose of this ‘Check Point Report’ is to provide information to fellow councillors, where the Chair or Vice-chair has used their delegated authority following the recent amendments to the Parish Council’s Financial Regulations and any exception reports.

2. NOTABLE ITEMS

With regard to the transfer of Lease 1 from two leases to one, it was agreed not to seek an authorised guarantee.

3. AUTHORITIES GRANTED 

The following financial authorisations have been approved, since the previous Check Point Report:

                      (i) 10/07/2020                   Wages                                                                                                                                  £1,909.60

4. PLANNING APPLICATIONS

4.1  Applications Pending a Response from the Parish Council

WD/D/20/001104 – 5 Hammonds Mead, Charmouth – Erect single storey extensions and patio areas.  (Consultees response due before 10th July 2020) – This application has been withdrawn.

WD/D/20/001247 – Lilliput, The Street, Charmouth - Renew and raise single storey rear flat roof, installation of new French doors to rear elevation and renew decking to entire garden area.  (Consultation response required before 18th July 2020)

It has been agreed within the Parish Council that submissions of its response to the consultations won’t be posted until the day before the cut-off date, so that the Parish Council’s Planning Committee may consider any residents observation made either directly to the Parish Council or ‘posted’ on Dorset Council’s planning portal.

4.2  Applications that the Parish Council has recently made a Response

Please visit Dorset Council’s web site for full details of the Parish Council’s responses (https://planning.dorset.gov.uk/online-applications/).

No applications were commented on this week.

4.3 Decisions Regarding Planning Applications

None

Peter Noel                                                                                                13th July 2020

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Delegated Authority Check Point Report Week Ending 5th July 2020

1.  Introduction

The purpose of this ‘Check Point Report’ is to provide information to fellow councillors, where the Chair or Vice-chair has used their delegated authority following the recent amendments to the Parish Council’s Financial Regulations and any exception reports.

2.  Notable Items

None

3.  Authorities Granted

The following financial authorisations have been approved, since the previous Check Point Report:

(i)   22/06/2020             Wages                                                                                            £1,909.60
(ii)  29/06/2020             Repairs to the Tractor                                                                     £139.01

4.  Planning Applications

4.1          Applications Pending a Response from the Parish Council

WD/D/20/001104 – 5 Hammonds Mead, Charmouth – Erect single storey extensions and patio areas.  (Consultees response due before 10th July 2020).

WD/D/20/001247 – Lilliput, The Street, Charmouth - Renew and raise single storey rear flat roof, installation of new French doors to rear elevation and renew decking to entire garden area.  (Consultation response required before 18th July 2020)

It has been agreed within the Parish Council that submissions of its response to the consultations won’t be posted until the day before the cut-off date, so that the Parish Council’s Planning Committee may consider any residents observation made either directly to the Parish Council or ‘posted’ on Dorset Council’s planning portal.

4.2          Applications that the Parish Council has recently made a Response

Please visit Dorset Council’s web site for full details of the Parish Council’s responses (https://planning.dorset.gov.uk/online-applications/)

WD/D/20/001324 – Larus Lea, Westcliff Road, Charmouth – Amendment to planning permission reference WD/D/19/001683 Remove planter from front elevations, window to guest bedroom and bedroom two revised, window to west elevation added to replace existing and timber cladding removed and replaced with stone.  .  The Parish Council made a ‘No Objection’ response

WD/D/20/001363 – 1 Wesley Close, Charmouth, - (T1) Hornbeam – Reduce tree by 1-2m to lift crown to 3m.  The Parish Council made a ‘No Objection’ response.

4.3          Decisions Regarding Planning Applications

None

Peter Noel
Paul Oatway                                                                                                                    6th July 2020

Delegated Authority Check Point Report Week Ending 28th June 2020

1 INTRODUCTION

The purpose of this ‘Check Point Report’ is to provide information to fellow councillors, where the Chair or Vice-chair has used their delegated authority following the recent amendments to the Parish Council’s Financial Regulations and any exception reports.

2 NOTABLE ITEMS

2.1          Green Beach Huts

The replacement beach huts were delivered on Wednesday 24th June.

2.2         Foreshore Public Toilets

Dorset Council announced that the foreshore public toilets will be open from 9am until 8pm each day as from Saturday 27th June 

2.3         War Memorial 

The contractor has sent information that they intend to commence their works on Monday 20th July and that the works will last 5 days.

3 AUTHORITIES GRANTED 

The following financial authorisations have been approved, since the previous Check Point Report:

(i)      22/06/2020                Wages   £1,969.48

(ii)    23/06/2020                Payment of invoice from Beaminster Sheds          £5,016.00

(iii)   25/06/2020                Electrical and Gas safety certificates (Ground Floor Flat) £200.00

4 PLANNING APPLICATIONS

4.1             Applications Pending a Response from the Parish Council

WD/D/20/001247 – Lilliput, The Street, Charmouth - Renew and raise single storey rear flat roof, installation of new French doors to rear elevation and renew decking to entire garden area.  (Consultation response required before 18th July 2020)

It has been agreed within the Parish Council that submissions of its response to the consultations won’t be posted until the day before the cut-off date, so that the Parish Council’s Planning Committee may consider any residents observation made either directly to the Parish Council or ‘posted’ on Dorset Council’s planning portal.

4.2            Decisions Regarding Planning Applications

WD/D/20/000398            Parklands, Devonedge Lane, Charmouth - Erect garage/car port. Application Approved subject to a number of conditions relating to building materials including the roof which is to be a slate roof.

WD/D/20/000490 – Alicia Cottage, The Street, Charmouth – Demolition of detached garage. Separation of the existing plot, and erection of dwelling.  Application refused.  The letter of refusal picks up the many points that the Parish Council submitted, when responding to the consultation process. 

Peter Noel
Paul Oatway                                                                                                                                                                 29th June 2020

Delegated Authority Check Point Report Week Ending 21st June 2020

1    INTRODUCTION

The purpose of this ‘Check Point Report’ is to provide information to fellow councillors, where the Chair or Vice-chair has used their delegated authority following the recent amendments to the Parish Council’s Financial Regulations and any exception reports.

2    NOTABLE ITEMS

2.1               Resignation of a Councillor

Cllr. Kay Solomon resigned from the Council with effect from 15th June 2020.  Mrs. Solomon resignation is because she is moving away from Charmouth.

2.2               Virtual Parish Council Meeting

Members agreed that the next virtual Parish Council meeting will be held on Tuesday 7th July commencing at 7.30pm.  Details of the ‘Zoom’ connection will be published within the meeting agenda.

2.3               The Old Cement Factory

All the scaffolding and other item, which were part of the repointing works, were removed by Wednesday 17th June.

2.4               Change to Guided Fossil Walks Code

A temporary Guided Fossil Walk Code was issued that allows for guided walks (for profit for up to a maximum of six people in each group whilst the current COVID-19 restrictions are in place.  The temporary guide is available to view on the Parish Council web site (https://www.charmouthparishcouncil.gov.uk/policies-and-procedures) and look under ‘Fossil Walks Policy Covid 19’.    

3   AUTHORITIES GRANTED 

The following financial authorisations have been approved, since the previous Check Point Report:

(i)      15/06/2020                Wages                                          £1,935.00
(ii)    18/06/2020                June’s Suppliers Payments          £10,207.14

4    PLANNING APPLICATIONS

4.1               Applications Pending a Response from the Parish Council

WD/D/20/001104 – 5 Hammonds Mead, Charmouth – Erect single storey extensions and patio areas. (Consultees response due before 10th July 2020).

WD/D/20/001324 – Larus Lea, Westcliff Road, Charmouth – Amendment to planning permission reference WD/D/19/001683 Remove planter from front elevations, window to guest bedroom and bedroom two revised, window to west elevation added to replace existing and timber cladding removed and replaced with stone.  (Consultation response due before 6th July) WD/D/20/001363 – 1 Wesley Close, Charmouth, - (T1) Hornbeam – Reduce tree by 1-2m to lift crown to 3m (Consultation response due before 12th July)

WD/D/20/001308 – Yarrow, 3 Westcliff Road – Request for confirmation of compliance with condition 6 of planning approval WD/D/17/002477 (No response required from the Parish Council – for information only)

It has been agreed within the Parish Council that submissions of its response to the consultations won’t be posted until the day before the cut-off date, so that the Parish Council’s Planning Committee may consider any residents observation made either directly to the Parish Council or ‘posted’ on Dorset Council’s planning portal.

4.2               Decisions Regarding Planning Applications

WD/D/20/000607 Cherry Tree Cottage, Meadow Way, Charmouth, Raise flat roof on garage and add glazed lantern to form new ancillary accommodation.  Application Approved subject to a number of conditions including ‘The ancillary accommodation hereby permitted shall not be occupied at any time other than for purposes ancillary to the main dwelling….

Peter Noel
Paul Oatway                                                                                                                                                                    8th June 2020

Delegated Authority Check Point Report Week Ending 14th June 2020

1.  Introduction

The purpose of this ‘Check Point Report’ is to provide information to fellow councillors, where the Chair or Vice-chair has used their delegated authority following the recent amendments to the Parish Council’s Financial Regulations and any exception reports.

2.  Notable Items

2.1  The Old Cement Factory

Because of a number of problems the repointing works have been suspended and the scaffolding will be removed by 26th June. 

2.2  East Beach Concession

There have been constructional issues with the folding platform in front of the East Beach Kiosk and an agreement has been reached with the concessionaire to leave the platform in the ‘down’ position for the summer period whilst a new design is created and the required items manufactured.

3.  Authorities Granted 

The following financial authorisations have been approved, since the previous Check Point Report:

(i)      08/06/2020          Refunds of beach hut weekly bookings                                   £294.00

(ii)    08/06/2020          Wages for weekending 12th June 2020                                   £1,909.80

(iii)   10/06/2020          Additional repairs to the Old Cement Factory window             £250.00

Peter Noel
Paul Oatway                                                                                                                                 8th June 2020

Delegated Authority Check Point Report Week Ending 7th June 2020

1.  Introduction

The purpose of this ‘Check Point Report’ is to provide information to fellow councillors, where the Chair or Vice-chair has used their delegated authority following the recent amendments to the Parish Council’s Financial Regulations and any exception reports.

2.  Notable Items

2.1  Virtual Parish Council Meeting

Following the lockdown and the enforced cancellation of all meetings from 23 March, the first Virtual meeting was held on Tuesday 2 June 2020 at 10.30am.  It was agreed that rather than following the usual meeting structure, Full Council meetings will be held virtually as and when required (probably monthly) until face to face meetings can resume.  In addition, occasional virtual Planning Committee meetings may be required.

2.2  The Old Cement Factory

Scaffolding has been erected around The Old Cement Factory so that repointing may commence. 

2.3  East Beach Concession

Approval was given for machinery to complete the rubbish removal and levelling associated with the replacement East Beach Concession Kiosk

2.4  Recreation Ground

Football Club to recommence training at the Recreation Ground in line with Government guidelines, but excluding use of the pavilion.

3.  Authorities Granted 

The following financial authorisations have been approved, since the previous Check Point Report:

(i) 1/06/2020 Wages for week ending 5th June      £1,909.40

Peter Noel
Paul Oatway                                                                                                                                8th June 2020

Delegated Authority Check Point Report Week Ending 31st May 2020

1. Introduction

The purpose of this ‘Check Point Report’ is to provide information to fellow councillors, where the Chair or Vice-chair has used their delegated authority following the recent amendments to the Parish Council’s Financial Regulations and any exception reports.

2. Notable Items

2.1 Planning Applications

The Dorset Council is consulting the Parish Council on the following planning applications;

(i)      WD/D/20/000944 Charmouth Stores, The Street, Charmouth – Following the virtual Planning Committee meeting held on 28th May, the Committee agreed to object to the planning applications on two grounds (potential noise from the external fans and the ground mounted solar panels) and made one recommendation (the conservation officer should consider the impact of the roof mounted solar panels); and

(ii)    WD/D/20/001001 Land Adjoining Fernhill Hotel, Fernhill, Charmouth – Following a consultation the Committee agreed to object because (a) the development is outside the designated development boundary in a location that is not sustainable, (b) not affordable housing; (c) issues around the water and sewage supplies; lack of clarity in the biodiversity plan; and the visual impact of the development should the trees be removed (TPO requested).

It has been agreed within the Parish Council that submissions of its response to the consultations won’t be posted until the day before the cut-off date, so that the Parish Council’s Planning Committee may consider any residents observation made either directly to the Parish Council or ‘posted’ on Dorset Council’s planning portal.

3. Authorities Granted

The following financial authorisations have been approved, since the previous Check Point Report:

(i)     27/05/2020                Wages                                                     £1,922.40
(ii)    27/05/2020                Transfer of funds between accounts        £608.11

Peter Noel
Paul Oatway                                                                                                                              26th May 2020

Delegated Authority Check Point Report Week Ending 24th May 2020

1. Introduction

The purpose of this ‘Check Point Report’ is to provide information to fellow councillors, where the Chair or Vice-chair has used their delegated authority following the recent amendments to the Parish Council’s Financial Regulations and any exception reports.

2. Notable Items

2.1 Car Park 

It was unanimously agreed to open the car park, subject to Dorset Council opening the public toilets at the Foreshore.

2.2 Planning Applications

The Dorset Council is consulting the Parish Council on the following planning applications;

(i)      WD/D/20/000872; The Abbots House, The Street, Charmouth; (The Parish Council made no objections to the application and supported the recommendation of the Environment Health teams about the requirement to report any contaminated land being found.)

(ii)    WD/D/20/000944 Charmouth Stores, The Street, Charmouth; (consultations to be submitted before 29th May 2020) (there will be a virtual Planning committee meeting to be held on 28th May, commencing at 10:30 am); and

(iii)   WD/D/20/001001 Land Adjoining Fernhill Hotel, Fernhill, Charmouth, (consultations to be submitted before 29th May 2020)

It has been agreed within the Parish Council that submissions of its response to the consultations won’t be posted until the day before the cut-off date, so that the Parish Council’s Planning Committee may consider any residents observation made either directly to the Parish Council or ‘posted’ on Dorset Council’s planning portal.

3. Authorities Granted 

The following financial authorisations have been approved, since the previous Check Point Report:

(i) 19/05/2020     Wages £1,909.80

(ii) 19/05/2020     Suppliers’ payments   £5,206.67

(iii) 21/05/2020     Servicing of the Kubota           £250.00

Peter Noel
Paul Oatway                                                                                                                  26th May 2020

Delegated Authority Check Point Report Week Ending 17th May 2020

1. Introduction

The purpose of this ‘Check Point Report’ is to provide information to fellow councillors, where the Chair or Vice-chair has used their delegated authority following the recent amendments to the Parish Council’s Financial Regulations and any exception reports.

2. Notable Items

2.1 Car Park 

By a majority of 6 to 1, the councillors agreed to keep the car park closed.

2.2 Repointing of The Elms and The Old Cement Factory 

Authority was granted to the building contractor to recommence their repointing works at The Elms and the commence with the repairs of the storm damaged window frame at The Old Cement Factory and to also commence the repointing works at the same site.

2.3 Planning Applications

The Dorset Council is consulting the Parish Council on the following planning applications;

WD/D/20/000872; The Abbots House, The Street, Charmouth; (consultations to be submitted before 22nd May 2020);

WD/D/20/000944 Charmouth Stores, The Street, Charmouth; (consultations to be submitted before 29th May 2020): and

WD/D/20/001001 Land Adjoining Fernhill Hotel, Fernhill, Charmouth, (consultations to be submitted before 29th May 2020)

It has been agreed within the Parish Council that submissions of its response to the consultations won’t be posted until the day before the cut-off date, so that the Parish Council’s Planning Committee may consider any residents observation made either directly to the Parish Council or ‘posted’ on Dorset Council’s planning portal.

3. Authorities Granted

The following financial authorisations have been approved, since the previous Check Point Report:

11/05/2020        Wages for week ending 15th May 2020    £1909.60

12/05/2020        Zoom Video conferencing (one year’s supply)      £150.00

14/05/2020        H&S materials for staff   £393.00

4. In-Committee Items

Lease - Further considerations.  

Peter Noel
Paul Oatway                                                                                                                               21st May 2020
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Delegated Authority Check Point Report Week Ending 10th May 2020

1. Introduction

The purpose of this ‘Check Point Report’ is to provide information to fellow councillors, where the Chair or Vice-chair has used their delegated authority following the recent amendments to the Parish Council’s Financial Regulations and any exception reports.

2. Notable Items

2.1       East Beach Kiosk

The works for the replacement of the kiosk on East Beach will commence on 18th May 2020 provided that the additional method statement conditions are met:

“The Council are willing to agree with your timescales provided that you can provide the following prior to commencement:

A clear time plan from the contractor which includes a definitive statement regarding social distancing;

A clear statement for the general public regarding areas to be cordoned off and for how long.

The Council will then issue a statement on social media including a narrative of activities and time scales.  This can then be used in case of queries by the general public.”

2.2       Video Conferencing

The Parish Council will open a video conferencing account using the Zoom application.  The cost to the Parish Council is £11.99 per month, as we are likely to exceed the constraint of 40 mins duration at any one time.  The current intention is to use the application as little as possible (maybe monthly but a short meeting to deal with any urgent issues).  The Parish Council will need a virtual meeting at the beginning of June to agree the Accounts and some other important issues.  It is our intention to continue the current business process for all of the approvals and delay all non-urgent issues for the time being.  The Planning Committee will continue to correspond by ‘all committee members’ emails. 

2.3       Planning Applications

The Dorset Council is consulting the Parish Council on the following planning applications;

WD/D/20/000490; Alicia Cottage, The Street, Charmouth (The Parish Council objected on multiple grounds);

WD/D/20/000872; The Abbots House, The Street, Charmouth; (consultations to be submitted before 22nd May 2020);

WD/D/20/000944 Charmouth Stores, The Street, Charmouth; (consultations to be submitted before 29th May 2020): and

WD/D/20/001001 Land Adjoining Fernhill Hotel, Fernhill, Charmouth, (consultations to be submitted before 29th May 2020)

It has been agreed within the Parish Council that submissions of its response to the consultations won’t be posted until the day before the cut-off date, so that the Parish Council’s Planning Committee may consider any residents observation made either directly to the Parish Council or ‘posted’ on Dorset Council’s planning portal.

Dorset Council has approved the following applications:

(a) WD/D/20/000494 Land West of Brackendale, Axminster Road, Charmouth (Erection of 2 dwellings)

3. Authorities Granted 

The following financial authorisations have been approved, since the previous Check Point Report:

(i)04/05/2020            Wages for week ending 8th May 2020            1,909.40

4. In-Committee Items

Lease - Further considerations.

Peter Noel
Paul Oatway                                                                                                                 11th May 2020

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Delegated Authority Check Point Report Week Ending 3rd May 2020

1. Introduction

The purpose of this ‘Check Point Report’ is to provide information to fellow councillors, where the Chair or Vice-chair has used their delegated authority following the recent amendments to the Parish Council’s Financial Regulations and any exception reports.

2. Notable Items

2.1 Foreshore Dog Rules

It has been agreed that the dog rules over the foreshore shall be relaxed during the period of the COVID-19 lock down.

2.2 Planning Applications

The Dorset Council is consulting the Parish Council on the following planning applications;

WD/D/20/000703;      6, Georges Close, Charmouth – No objections – Supported the Environmental Heath comments.

WD/D/20/000398:      Parklands, Devonedge Lane, Charmouth – No objections - Strongly supported the Conservation Officer’s report.

WD/D/20/000490;      Alicia Cottage, The Street, Charmouth (consultations before 10/05/2020); and

WD/D/20/000872;      The Abbots House, The Street, Charmouth; (consultations to be submitted before 22nd May 2020)

It has been agreed within the Parish Council that submissions of its response to the consultations won’t be posted until the day before the cut-off date, so that the Parish Council’s Planning Committee may consider any residents observation made either directly to the Parish Council or ‘posted’ on Dorset Council’s planning portal.

3. Authorities Granted

The following Financial authorisations have been approved, since the previous check point report:

27/04/2020     Wages for week ending 1st May 2020           1,922.60

4. In-Committee Items

Lease issues.

Peter Noel
Paul Oatway                                                                                                                                                                   4th May 2020

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Delegated Authority Check Point Report Week Ending 26th April 2020

1. Introduction

The purpose of this ‘Check Point Report’ is to provide information to fellow councillors, where the Chair or Vice-chair have used their delegated authority following the recent amendments to the Parish Council’s Financial Regulations and any exception reports.

2. Notable Items

2.1 Charmouth COVID-19 Volunteer Team

By acting as referee, we have secured a £1,000 grant for the Charmouth COVID-19 Volunteer Team from Dorset Coronavirus Community Fund. The funding will cover various expenses incurred running the team (e.g. stationary, printing costs, consumables, running cost, etc.).

2.2 Planning Applications

The Dorset Council is consulting the Parish Council on the following planning applications;

(i) WD/D/20/000607; Cherry Tree Cottage, Meadow Way, Charmouth (The Parish Council submitted a response and has made no objection to this application);
(ii) WD/D/20/000703; 6, Georges Close, Charmouth (consultations before 27/04/2020);
(iii) WD/D/20/000398: Parklands, Devonedge Lane, Charmouth (Amended application) (consultations before 28/04/2020; and
(iv) WD/D/20/000490; Alicia Cottage, The Street, Charmouth (consultations before 10/05/2020)

It has been agreed within the Parish Council that submissions of its response to the consultations won’t be posted until the day before the cut-off date, so that the Parish Council’s Planning Committee may consider any residents observation made either directly to the Parish Council or ‘posted’ on Dorset Council’s planning portal.

3. Authorities Granted

The following Financial authorisations have been approved, since the previous check point report:

(i) 20/04/2020 Wages for week ending 24th April 2020 £1,909.40
(ii) 20/04/2020 Ink cartridges £46:56
(iii) 21/04/2020 Charmouth COVID-19 Volunteer Team Funds Agreement

4. Emerging Issues

4.1 Bowls Club

As many will have seen reported within FaceBook’s Charmouth Notice Board a lawn mower was stolen from the Bowls Club store. The lawn mower is the property of the Parish Council. We have lent the Bowls Club another lawn mower whilst the situation is being resolved.

Peter Noel
Paul Oatway                            27th April 2020

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Delegated Authority Check Point Report Week Ending 19th April 2020

1. Introduction

The purpose of this ‘check point’ report is to provide information to fellow councillors, where the Chair or Vice-chair has used their delegated authority following the recent amendments to the Parish Council’s Financial Regulations and any exception reports.

2. Notable Items

2.1 Foreshore Car Park

The Foreshore Car Park, which was closed on Saturday 29th March to deter people from outside the village using the foreshore as a beauty spot or leisure facility, remains closed. The situation was formally reviewed on 19th April and it was decided to keep the Car Park closed. Peter Noel is continuing to monitor the situation, both from within the village (public reaction) and any advice from Dorset Council.

2.2 Cemetery

In light of the following statement made by The Rt. Hon. Robert Jenrick, Secretary of State for Housing, Communities and Local Government on Saturday 18th April:

“…..[a]nd I’m also asking councils to keep open or indeed reopen cemeteries and graveyards. Not for people to congregate in. That must not happen. But for people to make that private visit. To seek solace in a word at the grave of someone you have loved. Or to privately lay flowers.”

Although a formal notice of guidance has not been issued to vary the previous Government instruction, the Cemetery was opened to the public on Sunday 19th April and a notice to that effect on the Charmouth Parish Council’s FaceBook page.

2.3 Planning Applications

The Dorset Council is consulting the Parish Council on the following planning applications;

(i) WD/D/20/000607; Cherry Tree Cottage, Meadow Way, Charmouth (consultations before 26/04/2020);
(ii) WD/D/20/000703; 6 Georges Close, Charmouth (consultations before 27/04/2020); and
(iii) WD/D/20/000398 Parklands, Devonedge Lane, Charmouth (Amended application) (consultations before 28/04/2020;

It have been agreed within the Parish Council that it won’t submit its response to the consultations until the day before the cut-off date, so that the Planning Committee may consider any residents observation made either directly to the Parish Council or ‘posted’ on Dorset Council’s planning portal.

3. Authorities Granted

The following Financial authorisations have been approved, since the previous check point report:

(i) 14/04/2020 Repayment of surplus Neighbourhood Plan Grant £83.53
(ii) 16/04/2020 Four replacement beach huts £4,800.00
(iii) 16/04/2020 Decrease the Buildings Insurance proportion in the new Ground Floor lease from 30% to 25%
(iv) 16/04/2020 Provision of a partition in the Ground Floor large room £1,562.80
(v) 16/04/2020 Provision of a fire alarm ‘break’ call point to be fitted by the patio doors in the room to be partitioned £130.00
(vi) 16/04/2020 Transfer from the Santander Business Deposit Account to the Current Account £20,000

4. Emerging Issues

Regarding bonfires, the Parish Council continues to circulate the advice from Dorset Council and the Fire Service, which is not to have bonfires at the current time.

Peter Noel
Paul Oatway                                                                                                                                                       20th April 2020

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Delegated Authority Check Point Report Week Ending 12th April 2020

1. Introduction

The purpose of this ‘check point’ report is to provide information to fellow councillors, where the Chair or Vice-chair has used their delegated authority following the recent amendments to the Parish Council’s Financial Regulations and any exception reports.

2. Notable Items

2.1 Foreshore Car Park

The Foreshore Car Park, which was closed on Saturday 29th March to deter people from outside the village using the foreshore as a beauty spot or leisure facility, has remained closed.  Peter Noel is continuing to monitor the situation, both from within the village (public reaction) and any advice from Dorset Council.

2.2 Cemetery

The Cemetery remains closed in accordance with HM Government’s instructions, except for funerals as per the instruction.  A closure notice has been placed on the Lych Gate. 

2.3 Planning Applications

The Dorset Council is consulting the Parish Council on the following planning applications;

(i)     WD/D/20/000607; Cherry Tree Cottage, Meadow Way, Charmouth;
(ii)    WD/D/20/000703; 6 Georges Close, Charmouth;
(iii)   WD/D/19/002812 13 Downside Close, Charmouth (Amended application)
(iv)   WD/D/20/000398 Parklands, Devonedge Lane, Charmouth (Amended application); 

3. Authorities Granted 

The following Financial authorisations have been approved, since the previous check point report:

(i)     7/04/20           Wages for week ending Friday 17 April 2020.                       £1909.40
(ii)    7/04/20           s137 Grant to Charmouth COVID-19 Volunteer Team           £100.00

4. Emerging Issues

Regarding bonfires, the Parish Council is currently circulating the advice from Dorset Council and the Fire Service, which is not to have bonfires at the current time.

Peter Noel
Paul Oatway                                                                                                                                                                  14th April 2020

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Delegated Authority Check Point Report Week Ending 5th April 2020

1. Introduction

The purpose of this ‘check point’ report is to provide information to fellow councillors, where the Chair or Vice-chair has used their delegated authority following the recent amendments to the Parish Council’s Financial Regulations and any exception reports.

2. Notable Items

2.1 Foreshore Car Park

The Foreshore Car Park, which was closed on Saturday 29th March to deter people from outside the village using the foreshore as a beauty spot or leisure facility, has remained closed.  Peter Noel is continuing to monitor the situation, both from within the village (public reaction) and any advice from Dorset Council.

2.2. Cemetery

The Cemetery has been closed in accordance with HM Government’s instructions, except for funerals as per the instruction.  A closure notice has been placed on the Lych Gate.

2.3 Planning Applications

The Planning Committee has agreed, via electronic correspondence, responses to three planning applications (details available from Paul Oatway if required by any parish councillor):

(i)    WD/D/20/000398 Parklands, Devonedge Lane, Charmouth;
(ii)   WD/D/20/000494 Land West of Brackendale, Axminster Road, Charmouth; and
(iii)  Planning Consultation WD/D/20/000737 Foxley Dene, Old Lyme Road, Charmouth.

3. Authorities Granted

The following Financial authorisations have been approved, since the previous check point report:

(i)     30/03/20    Staff O/T approval for previous Saturday’s call out (Car Park)
                          (gross inc. NIEC and Pension contributions                                                                       £30.00
(ii)    01/04/20    Flowbird Invoice (Car Park machine)                                                                                 £5,924.40 (Gross)
(iii)    01/04/20   Transfer of funds between accounts                                                                                  £20,000.00
(iv)   01/04/20    Further transfer of funds between different accounts as a result of updating reserves     £20,000.00
(v)    01/04/20    Reserves (end of year) schedule                                                                                      £115,134.87(Less Commitments £11,695)
(vi)   02/04/20    Wages for weekending 9th April 2020                                                                               £1,918.27

Peter Noel                          
Paul Oatway                                                                                                                                                               6th April 2020

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Delegated Authority Check Point Report Week Ending 29th March 2020

1. Introduction

The purpose of this ‘check point’ report is to provide information to fellow councillors, where the Chair or Vice-chair has used their delegated authority following the recent amendments to the Parish Council’s Financial Regulations.

1.1 Notable Issues

The Parish Council has closed the Foreshore Car Park to deter people from outside the village using the foreshore as a beauty spot or leisure facility.  This was in line with actions taken by Lyme Regis Town Council and Dorset Council.  Mr. Vincent has followed our suggestion and closed his car parks.

Because the Foreshore Car Park does not have a gate or barrier to close off the entrance, shingle from the beach has been placed across the entrances blocking vehicle access and a road closed sign placed near the junction of Lower Sea lane and Hammonds Mead.  The placing of shingle has been done to deter the determined members of society who might push over ordinary barriers, fences or alike, just to park their cars near the sea.

To achieve this a staff member was requested to attend, although it was not his duty day, to drive the tractor with Peter Noel supervising.  The task took over three hours to complete.  We have suggested that the staff member is paid overtime rather than time off in lieu as he was called out on what is normally his rest day.

There is nothing to stop residents of Charmouth from walking to the foreshore and ‘exercising’ either on the foreshore or on the adjoining Evans Cliff or the cliffs to the west of the Heritage Centre.  Although access through the car parks may will be difficult, there are plenty of alternative walking routes to the foreshore.

Also, please note that Dorset Council has closed the foreshore toilets and the toilets adjacent to the Lower Sea Car Park, although these facilities will be reopened during the week.

Following a consultation with other councillors the Parish Council does not intend to open the Foreshore Car Park during the week.

Additionally, although the office emailed last week to all beach hut tenants stating that the beach huts should not be use in-accordance with HM Government’s instructions as they were a leisure facility, there had been reports of the huts still being used.  Therefore notices were place on the door of each hut stating that hut should not be used.

2. Authorities Granted

The following Financial authorisations have been approved

(i)   24/03/2020           The Elms Repointing  -  Contract Variation Number 3               £1,075.00
(ii)  25/03/2020           Wages W/E 3rd April - approved                                                £1,860.88
(iii) 25/03/2020           Additions to supplier payments approved by F&GP Cttee          £257.88
(iv) 26/03/2020           Repairs to dormer window in The Old Cement Factory              £543.00
(v)  27/03/2020           The Elms , Repointing - Interim Payment Number 1                  £10,450.00

3. Grass Cutting

Following a suggestion from the Facilities Manager, we have agreed that grass cutting should recommence at the playing field this week.  The task should not involve the staff being in contact with any member of the public and therefore is considered low risk.  The rationale is that if the grass is left for too long it will become unmanageable.

4. Soft Rock Café – East Beach

Peter Noel and Judith Shepard have agreed to the contents of a letter from Steve Postles detailing the logistics for the replacement building for the Soft Rock Café (aka the Kabin) when restrictions allow.

Peter Noel
Paul Oatway                                                                                                                                                               30th March 2020

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